I boosted my productivity with these 5 AI apps

The Rise of AI in Daily Workflows

AI is no longer a novelty—it’s an essential part of modern life. From smart assistants to advanced productivity tools, artificial intelligence has become a powerful ally for professionals and everyday users alike. As more companies integrate AI into their products, the impact on daily routines is becoming increasingly evident. In particular, the latest Android phones are packed with AI features that make tasks easier and more efficient.

Google Gemini: A Productivity Powerhouse

Google Gemini has become a vital tool in my workflow. Its deep integration with Google services allows me to streamline various tasks. I use it to draft emails, create presentations in Google Slides, reply to messages quickly, and summarize documents in Google Drive. On my phone, Gemini helps control smart lights, locate files, and find specific emails based on topics. This makes managing my work account significantly easier.

The Google Calendar integration is another standout feature. I can take screenshots or photos of important documents and ask Gemini to create calendar events. When I receive large folders of work-related files, Gemini helps summarize their contents, giving me a quick overview without spending hours sifting through data. In Google Sheets, Gemini assists in creating complex formulas and scripts, saving me time and making tasks more accessible.

While I use ChatGPT for similar tasks, I find Gemini’s integration with Google services to be more seamless and convenient. It offers a level of connectivity that other AI tools lack.

NotebookLM: Transforming Notes into Actionable Insights

NotebookLM has completely changed how I handle notes and research. By importing all my notes from Google Keep and Evernote into this platform, I’ve turned it into a searchable, context-aware AI-powered knowledge base. Instead of organizing every detail manually, I use NotebookLM as a central hub where I can quickly retrieve information.

This setup has made my note-taking and research process much smoother. I no longer need to search through multiple sources or remember where specific snippets were saved. The AI capabilities of NotebookLM help me extract relevant information efficiently, allowing me to focus more on actual work rather than organization.

Ideally, Google would add similar AI features to Google Keep, making note-taking even more streamlined and effective.

ChatGPT: My Personal Wellness Coach and Creative Partner

ChatGPT has become my go-to AI tool for both personal and professional tasks. I use it as a food log, helping plan meals and decide on cheat days. It also plays a crucial role in my recovery from a knee injury caused by a slipped disc. From suggesting low-impact stretches to recommending anti-inflammatory foods, its insights have been incredibly helpful.

On the work front, I rely on ChatGPT’s voice mode for brainstorming, refining ideas, and developing content. It acts as a virtual collaborator, offering instant feedback and sparking creativity. When I want to learn about a topic without browsing multiple websites, ChatGPT provides concise and useful information.

Additionally, ChatGPT has helped me create complex automations using MacroDroid and Tasker, which I previously struggled to set up. These tools automate everyday tasks, making my routine more efficient.

Perplexity: Enhancing Research with Accuracy

Perplexity has become my preferred tool for in-depth research. Unlike traditional search engines, it excels at summarizing results and linking to accurate sources. This makes it easier to verify information and avoid misinformation.

My wife, who frequently needs to reference older legal cases, has found Perplexity invaluable. It streamlines her research process, providing clear and digestible summaries of precedents and case details. This has saved her hours of effort and improved the quality of her work.

Beyond legal research, Perplexity also helps uncover hidden gems when planning trips. I used it recently to create a detailed holiday itinerary, complete with flight details, hotel recommendations, and pricing. What once took hours now takes minutes.

For serious research, Perplexity has almost replaced Google Search for me.

Notion AI Meeting Notes: Turning Chaos into Clarity

Notion AI Meeting Notes has revolutionized how I manage meetings. This feature automatically records and generates summaries of discussions, breaking them down into actionable items. It works well even during chaotic conversations involving multiple languages.

The summaries include my own notes, making them more precise and useful. For project management, this tool fits perfectly into my workflow, keeping all project-related information organized in one place.

Notion AI Meeting Notes supports Zoom, Teams, and Google Meet, with minimal setup required. It even integrates with the Notion Calendar, making the process fully automated.

Currently, this feature is only available through the desktop version of Notion.

Embracing the Future of Productivity

AI apps are reshaping how we work, not just by speeding up tasks but by redefining our approach to everyday challenges. While these tools are not perfect, they offer immense potential for growth and improvement. As I continue to explore their capabilities, I’m excited about the future of AI and its role in enhancing productivity.